Job Purpose:  

Providing maternity leave cover as the HR Manager supporting the Head of HR to ensure an effective HR function for both the UK and International offices.

To provide support in the roll out of the new Group HR system – Oracle.

Lines of Responsibility:

Reports to: Head of HR

Responsible for:

  • HR Assistant
  • HR Administrator

Detailed Duties:

General HR

  • Management of the new joiner, probation and leaver processes
  • Maintain and update Company staff handbooks – UK and Bermuda
  • Update and implement HR policies and procedures
  • Manage the annual appraisal process
  • Manage secondments and inter-company transfers and visa/permit applications
  • Remain up to date with Employment Law issues and provide advice to line managers and staff when necessary
  • Manage disciplinary and grievance process
  • Provide advice and guidance to line managers where necessary on any employee relation issues
  • Biannual meetings with line managers to discuss staffing issues
  • Attend LMA HR and Training groups and be familiar with HR/market initiatives
  • Ensure that Terms of Reference are drawn up for all positions and updated regularly as necessary

Recruitment

  • Arrange advertising and negotiate fees with recruitment agencies
  • Manage each each stage of the interview process
  • Review offer letters, contracts and all new joiner documentation
  • Manage all immigration and visa application processes
  • Conduct individual benchmarking exercises where appropriate and maintain annual benchmarking data

Benefits Management

  • Regular review of staff benefits
  • Make recommendations for changes to existing benefits
  • Manage online flexible benefits system with Aon
  • Manage Healthcare/Group Life/Travel insurance policies
  • Manage the company pension scheme
  • Manage the corporate gym membership and Ride to Work scheme

Payroll

  • Manage the monthly London payroll process and sign off
  • Prepare monthly payroll costings and loan reports for Finance
  • Prepare annual P11d figures for submission to HMRC
  • Assist with the annual salary review and bonus administration
  • Manage the Bermuda payroll with Expertise
  • Manage the Singapore payroll with Esteem

Training

  • Identify individual training needs following annual appraisal process
  • Devise training plans for individual employees
  • Assist with professional qualification training
  • Hold internal training sessions on various topics where possible
  • Manage the annual compliance e-learning programme

Compliance

  • Liaise with Compliance team to ensure policies and processes are kept up to date
  • Manage the roll out of the annual compliance training modules with Compliance
  • Ensure compliance with GDPR and SMCR requirements

General

  • Carry out other HR & training related duties and projects as directed by Head of HR, Group COO and/or senior management
  • Project work as required